Who is BuildPass?
Buildpass is the easy-to-use all-in-one software solution for managing construction sites.
Providing a modern and simple way to complete, store and communicate site based documentation including SWMS, inductions, tickets, attendance and checklists, Buildpass’s SaaS software is used by hundreds of construction companies across Australia and New Zealand.
The Challenge
The Buildpass team uses two of the leading software solutions to underpin their revenue and financial operations. Stripe is used for subscription management and payments, and Xero, Australia’s # 1 SaaS accounting platform, is used as their accounting software.
While setting up subscriptions and taking payments is made easy by Stripe, getting the required level of detail in their Xero financial reports proved a challenge for BuildPass.
On a regular basis the BuildPass accounts team would manually create invoices in Xero – this would take up to 4 hours per week.
While this might seem like a simple task, there were also issues with miscoding of Stripe products to incorrect Xero accounts which can provide misleading reports. In addition, any modification to Stripe subscriptions would need to be manually updated in Xero. Attempts had been made to use automation tools, however challenges with tax rates and modifications resulted in lots of manual workarounds.
The Solution
BuildPass were already using LeaveCal by Finlert to manage visibility of their staff availability, so when the team discussed looking at implementing SubSync by Finlert, the BuildPass team were keen to explore the possibilities.
Leveraging SubSync to automatically create Stripe invoices in Xero, BuildPass also benefits from the two-way sync which includes payment and voided invoices. This allows full visibility of Stripe invoices from within Xero.
By using SubSync by Finlert BuildPass is able to focus more time on their core business and management is less concerned about manual errors.
Getting Started
Connecting Stripe and Xero into SubSync takes less than 5 minutes.
Logging into SubSync using Xero Sign In and Xero’s single-click Sign Up process, you simply need to follow the prompts to connect to your Xero file and your Stripe account.
Once connected, companies can choose to allocate invoice line items to a Xero Product or a Xero Account. For Buildpass, Stripe products have been mapped to Xero accounts. Once connected, any new
invoices created in Stripe are automatically created in Xero.
If SubSync is something you feel would benefit your business, you can sign up for a free 14-day trial by going to subsync.finlert.com.
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